Send a voice note.
Get the minutes back in your own template.
ReportAI transcribes the meeting, fills in the exact document your company already uses, and sends it to the right person — over Telegram, the default channel, or whichever one you already use. No joining video calls, no generic templates, no installs.
meeting_date: 11/08/2026
attendees: Javier Molina, Isabel Ortega
summary: Quarterly order review and delivery terms.
{{ how_it_works }}
From voice note to delivered minutes.
- 01
Record a voice note
In the car, in the hallway, right after hanging up. Over Telegram, the default channel, or whichever one you already use.
→ voice_note.ogg
- 02
It gets transcribed
The AI converts the audio into text in seconds.
→ transcript.txt
- 03
The data gets extracted
It identifies date, attendees, summary, and agreements based on your document's exact fields.
→ fields.json
- 04
You approve it
You review the draft and confirm, or request a quick correction.
→ approved ✓
- 05
It gets delivered
The document is filled into your .docx template and reaches the right person.
→ meeting_minutes.docx
{{ the_difference }}
It's not a bot that sneaks into your video call.
Otter, Fireflies, or Fathom need a scheduled video call with a link. Most of your sales visits and calls don't have one. ReportAI works from a voice note recorded afterward — in the car, in the hallway, right after hanging up — and turns it into the document with the exact format your company already uses.
None of this is needed. Just a voice note.
Date:{{ meeting_date }}18 de agosto de 2025
Attendees:{% for a in attendees %}{{ a }}{% endfor %}Javier Molina, Marta Delgado, Óscar Ferreira, Laura Sanz
Summary
{{ summary }}Pedido trimestral +15% con entrega en dos semanas y renovación del contrato de mantenimiento.
{{ your_template }}
Your template, not ours.
You upload the .docx your company already uses. ReportAI fills in those same fields, in that same format — no generic PDF with your logo pasted on top.
{{ your_approval }}
Nothing goes out without your approval.
Every report goes through mandatory human review before it's delivered. If something's off, you correct it with a simple reply and ReportAI tries again.
By default, everything goes through Telegram. If your team uses another channel, we adapt it with you during onboarding — every setup is custom-built.
ReportAI
Telegram
Draft minutes ready:
company_name: Construcciones Marítimas
meeting_date: 18/08/2025
decisions: 3
meeting_minutes.pdf
Sent to Marta Delgado ✓
Send a voice note. Get the minutes.
You've already seen a real example above. The next one could come from your template.